CSC Elections and Procedures

Good Afternoon OLF Families, 


We would like to take this opportunity to deeply thank our past 2020/2021 Catholic School Council members for devoting their time and expertise to our school community. As we embark on a new school year, please consider becoming a part of our 2021/2022 Catholic School Council.We cannot emphasize the importance of this learning partnership enough, and with that in mind, extend an invitation to our parent community to consider becoming a member of the OLF Catholic School Council. This is an exciting opportunity for parents to become involved in the academic, social and spiritual aspects of school life here at Our Lady of Fatima. The Catholic School elections and first meeting will be held virtually using the Google Meet platform this year,  in order to comply with the Ministry of Education and Public Health guidelines. Please note that up to 250 members may participate in a Google Meet. The Principal will record the Catholic School Council meetings and post the recording on the school website. This will be maintained by Google for a period of 30 days. 


According to YCDSB Policy 606:3.1.3 we are advising our community that the Catholic School Council election and nomination process and timeline has now begun.


3.1.3 Catholic School Council elections shall be held within the first thirty (30) calendar days of each school year, on a date that is fixed by the current Chair or Co-Chairs of the Catholic School Council in consultation with the Principal (Ontario Regulation 612/00, s. 4(4).


Parents must submit CSC Nomination Google Form to the Principal on or before Monday, September 27, 2021 by 3PM.   Confirmation that nominated candidates accept the nomination is done via telephone call by the Principal on Tuesday, September 28th, 2021. Please review the responsibilities and procedures outlined below and submit the form by the indicated deadline. As per Policy 606:3.2.5 only 1 voting candidate per household unless there are less than 21 nominees. We look forward to working with you. 


Responsibilities of Catholic School Councils per Regulation: 

Conduct yearly elections – within first 30 days 

Hold a minimum of 4 meetings a year

Hold meetings in school or in a location accessible to the public  (virtual)

Keep minutes of meetings 

All financial transactions must be recorded

Publish an annual report; submit to Principal & Board

Consult with parents on matters under consultation by the council 

Focus on initiatives that promote student learning and achievement

Foster our Catholic faith and help students to practice and live their faith through council initiatives 

May engage in fundraising initiatives as per School Board policy


Catholic School Council Membership: 

Parents (minimum 21; to be elected by parents)

Student Representative (appointed by the Principal)

Parish Representative (appointed by Pastor)

Community Representative (appointed by Council)

Non-Teaching Staff (1; elected by non-teaching staff)

Ontario Association of Parents in Catholic Education (1)

Teacher (1; elected by Teachers)

Principal (automatic member)


We thank you for your consideration and we look forward to working together in partnership. The first CSC meeting this year will take place virtually on Wednesday, September 29 at 7:00 p.m. Please note that the results of the election will take place at the first CSC meeting. Please be sure to visit our website  for updates.


Yours in Catholic Education, 


  1. Bortolussi